Creating a marketing and communications plan is a crucial step in the event planning process, 2COOL PRODUCTIONS will work with you to identify who your target audience is, what your key messages are and what makes your event different to others that your target audience may consider attending.
PROGRAM DESIGN & MANAGEMENT
During the planning process of event concept development, the different components of the event will be discussed and 2COOL PRODUCTIONS will provide the framework for developing a schedule of activities pertaining to the event.
The theme of your event will be largely dictated by the event’s purpose; this theme can be communicated in many ways and 2COOL PRODUCTIONS has the ability to integrate creative theming with your event objectives to create a unique environment and experience for your event attendees.
Venue selection is an important part of the event management process. Location, access and parking requirements should be considered along with the internal features of the property; venue size, lighting, decor and in-house services.
SECURING ENTERTAINMENT & AUDIO VISUAL
2COOL PRODUCTIONS provides advice on entertainment selection; matching your event objectives with your target audience’s anticipated tastes. We have a solid understanding of audiovisual requirements and will manage appointed suppliers and technicians for your event.
PROCURING & MANAGING SPONSORSHIPS
The budgeting aspect of the event planning process will identify if additional funding is required to deliver the event. Event sponsorship can significantly increase revenue and enhance event credibility by creating synergies with relevant brands. 2COOL PRODUCTIONS provides a full sponsorship procurement and management service.
ARRANGING & MANAGING CATERING
It has been proven time and time again, when attendees are asked about their event experience most will reference the food; be it good or bad – people remember what they ate! 2COOL PRODUCTIONS understands catering requirements, serving styles and suggested quantities and will appoint and manage caterers for your event.
ONSITE EVENT MANAGEMENT
Once the event day has arrived 2COOL PRODUCTIONS will provide and manage a systematic approach in coordinating the logistical requirements of the client, suppliers and guests. Prior planning is essential.
A progress report is needed to keep you abreast of developments. 2COOL PRODUCTIONS will provide detailed progress reports during the planning and management stages of the project and will ensure that you have a comprehensive post-event report which will be referenced against your initial objectives.
PLANNING AN EVENT?
Drop us a line and we can start turning your vision into reality.
We will get back to you as soon as possible.